INSTRUCTORS > Forms
Welcome to the Online@UT Faculty Course Request and Maintenance Forms. The following forms are for use by CMS-certified faculty and GTAs and authorized departmental staff only and allow you to do the following:
activate and attach yourself to a course,
combine courses,
assign instructor of record to a course,
delete a course, or
request a customized course. For more information about becoming CMS-certified, please see the first question on the
Instructors How To page.
To complete these forms you will need:
- To log in with your NetID
- Department(s), course numbers, and section numbers
All requests are processed within 1-2 business days. Please contact ITC at 865-974-9670 or email
Online@UT for assistance.
Activate Your Course(s) Form
- Use this form if you are an individual instructor setting up your
own course site(s) AND you are CMS-certified (have taken CMS 110 or CMS 110 OL from the ITC).
Instructions for filling out the Activate your course form.
- Click on "Activate your course(s) now" and login with your
NetID and password. You will be authenticated against LDAP and the
CMS Certification Database.
- Select the appropriate Semester from the drop-down list. Click Continue.
- Select the appropriate Department from the next drop-down list and click Continue.
- Select the appropriate Course Number from the drop-down list. Click Continue.
- To assign yourself:
- Click all checkboxes that apply to your course section(s).
- Click 'Continue' button below to submit changes.
- To disable yourself as an instructor:
- Click on your name in the 'Previously Assigned' column.
- Click OK in the pop-up box to confirm change.
- Verify your entries. If all is correct, click Submit.
- Click Exit if you are finished. Select the back button to process more requests.
Activate your course(s) now
Combine Course Request Form
- This form will allow you to: combine
multiple sections into one course site and undo a
combine request by section.
Steps to complete BEFORE combining your course site.
- Complete the Activate Your Course(s) Form.
- Request your assignment to ALL sections you are responsible for teaching.
- Wait 1-2 business days for your affiliation
as instructor to be processed.
- Combined sections may be configured in one of two ways using Online@UT:
- Single Course Site — The enrollments
from all section numbers listed are added to one manually-generated
course site. The other sections are then disabled to
avoid confusion for the students. We do not recommend
attempting to use the gradebook in this type of course
if the enrollment is over 100 students.
- Lecture / Lab — The enrollments
from all section numbers listed are added to one manually
- generated course site. This
site is used to deliver consistent content to all students.
The auto-generated section number sites are used for grading and lab communications.
It is easier to manage grades with this configuration for course enrollments of 100 or more.
- Please contact ITC at 865-974-9670
or email Online@UT
for assistance with questions or comments.
Combine
your course sites now
Online@UT Instructor of Record Form
- Use this form if you are a department representative adding multiple instructors to their
course sites. Information on how the Instructor of Record Form works.
- When the designated department member
enters an instructor of record in the online form instructors
will be added to a course site as either an instructor,
with full privileges, or a grader, with limited privileges.
- a)
A routine will run against this data to determine if
the instructor of record has attended ITC's required Online@UT
certification workshop. Faculty who have completed the
certification will be added to their course site(s) with
full instructor privileges. Faculty members who have not
completed the certification will be added to their course
site(s) with limited privileges. Their status as "grader" will
allow them to access only the online course roster.
- b) Based
on the information you provide, faculty will be automatically
populated into their respective Online@UT
course sites. They will no longer need to request course
sites using the former Online@UT course request process.
When faculty log into Online@UT, all of their courses
in the system will automatically appear.
- The ITC will offer one-on-one training
to departmental staff responsible for reporting instructor
of record information. Please call (865) 974-9670 to
schedule an appointment or if you have any questions.
- We look forward to working with your
department.
Access
the Instructor of Record Form now
Delete Course Request Form
- To help ITC maintain an efficient and
robust system, we ask that instructors delete old courses that
are no longer referenced or necessary. By completing this form,
you are requesting that a course be completely deleted from
the system. This includes all content, grades, student work,
etc. Deleted courses CANNOT be retrieved without a $150
cost to the instructor's department and can ONLY be retrieved within one semester after the
deletion process.
Instructions on filling out the Delete Request Form.
- Click on "Delete your course
site(s) now" and login with your
NetID and password. You will be authenticated against LDAP and the
CMS Certification Database.
- ALL course sites in which you are an INSTRUCTOR will be listed. Check the boxes for
each course you want deleted.
- Click Submit Request.
- A Delete Courses Receipt will
indicate the courses you have requested for deletion,
and additional instructors within the courses.
- Once the form has been submitted:
- An email is sent to all
instructors for each course delete request.
- Courses will be automatically
DELETED from Online@UT 10 calendar days from the
date of the request.
- Recommendations:
- Export all gradebooks from courses marked
for deletion.
- Contact other instructors
associated with the course prior to deletion request.
- If you want to keep the course but remove it from the My Courses
List temporarily, follow these instructions.
How to temporarily remove courses from My Course List.
- Log in to Online@UT with your NetID
and password.
- Locate your "My Courses" module
on the My Institution page.
- Click the Pencil icon in
the upper right corner of the module.
- A complete list
of all courses in which you are teaching, enrolled, or
the TA will appear.
- If there is a check in the first
column box next to a course, it is visible on your "My
Courses" module.
- To remove a course from this
list, but maintain your ability to access it in the
future, uncheck the box in the first column.
- Scroll to the bottom of the page and click Submit.
- Your "My Courses"
module should only show courses that had a check next
to them.
Delete
your courses now
Custom Course Site Request Form
You may request to have a course site created manually for the following reasons:
- To develop course content prior to a
section number being available
- To provide an environment in
which students may explore the online teaching and collaboration
process without affecting an official
course site
- To prepare a site for tenure review purposes
When requesting a manually-generated custom course site there are a few things
to remember:
- The manually generated custom course site WILL NOT
automatically Drop / Add students. YOU will have to manually Drop / Add students in this course site.
- The University Course Roster is NOT activated
for these sites.
- YOU need to make the course available / unavailable for students.
Request your custom course site now.
