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Sign-up in Online@UT: A How-To Guide
About Sign-up | Student Sign-up Process | Accessing and Managing the List
Sign-Up in Online@UT
Have you wished your students could sign up for class activities online? The Sign-Up List, an electronic version of a paper sign-up sheet, can accomplish this task in your Online@UT course site. Use this tool to allow students to reserve a space in an activity where places are limited: for example, exam study sessions, class projects, essay topics, office hours, workshops, and field trips.
Use the Sign-up tool in your Online@UT course site to:
- Create a sign-up list with a limited number of available spaces.
- Specify the number of students on a waiting list.
- Limit the period when students can join/withdraw from the sign-up list.
- Decide whether names of students on the list should be visible to other students.
- Set an option for students to withdraw from the list during the sign-up period.
- Add or remove students on the sign-up list manually.
- Generate groups based on the sign-up list enrollment.
- Send an email to people on the sign-up list.
- View and print the sign-up list.
Step 1. Create Sign-Up Lists. For each project, create a Sign-Up List with a specified number of available spaces. Each Sign-Up List appears as a content item, displaying the list name, description of a project, sign-up period, the number of people currently on the list, and a “Sign Up” link. Because the tool allows students to sign up for more than one list, we suggest instructing students to join only one of the available lists.
Step 2. Students join a Sign-Up List. Following your guidelines, the students locate and review the Sign-Up Lists, select a “Sign Up” link for a project they choose, and join a list.
Step 3. Access and Manage a Sign-Up List. Access the list of students who have signed up by selecting a “Sign Up” link. You can manage the list in a variety of ways: add or remove students on the list, form a group from the students who signed up for the activity, send them an email, and change sign-up list settings.
Getting Started
How to Create a Sign-up List
Use the following steps to create a sign-up list in your Online@UT course:- Select the Control Panel in your course site.
- Select a Content Area where you wish to place the list. Here we're selecting Assignments.
Note: An alternative way to access the content area is to select the Content Area in the course menu and select the Edit View link in the upper right corner.
- Once in your designated Content Area, select Sign-Up List from the drop-down menu in the upper right corner of the content area and press the Go button.
- Complete the Sign-up List form.
- Content Information:
- Name: Type the name of the sign-up list in the Name box.
- Text: In the Text box, provide the information about the activity and sign-up instructions. Note: The sign-up date and number of users allowed on the list will be added automatically to the description.
- Sign-up Period: Select the dates when students are able to add themselves to the list.
- List Options: Specify the list options
- Number of places: Type the maximum number of students that can be added to the list.
- Reserve list size: Type the number of available places on reserve (waiting) list.
Note: If the sign-up list is full, a student can join the open reserve list and remain there until someone from the main list withdraws before the end of sign-up period. The person at the top of the reserve list would then be automatically added to the main, sign-up, list and will receive a notification by email. - Show names on the list: Choose “Yes” to make the names of those on the list visible.
- Students can remove their name during the sign-up period: Choose “Yes” to allow students to remove their names from the list during the sign-up period.
- Options: Set availability and release date options for this Sign-up list.
- Make the content available: Choose “Yes” to make the sign-up list visible for students.
- Track number of views: Choose “Yes” to track how often an individual user has accessed the sign-up list.
- Choose date restrictions: Check the “Display after” and “Display Until” boxes and select dates and times to set a range of dates when students may access the sign-up list. If you don’t choose date and time restrictions, the sign-up list can be accessed at any time.
- Press the Submit button and then OK.
About Sign-up | Student Sign-up Process | Accessing and Managing the List